Fundraising Event Guidelines

Thank you for your interest in hosting a fundraiser to benefit UCSF! We are grateful for your efforts to support our cutting-edge research and the patients in our care. 

Please review these guidelines prior to completing the Fundraising Event Notification form. By completing the notification form you acknowledge compliance with these guidelines. We look forward to working with you!

Guidelines

UCSF's Role in Community Fundraising Activities

For volunteers who wish to organize a fundraising event, UCSF can provide advice on strategy and marketing, but cannot play a role in planning, implementation, or staffing. UCSF and its departments/programs can be the beneficiaries, not the organizers or sponsors, of fundraising events. 

To submit a request for UCSF to host or sponsor an event, please contact UCSF Medical Center Special Events for information and to formally apply for partner affiliation.

How to Make UCSF the Named Beneficiary of Your Fundraising Event

Any individual, business or organization interested in raising money for UCSF is asked to complete an Event Notification Form in advance of the fundraising activity. Doing so ensures that gifts can be accepted and administered according to the intent in which they were given. 

Organizers are asked to complete and submit the form at least 45-days prior to the proposed fundraising activity. Please allow a minimum of 15 days for approval. 

Once the form has been approved, the organizers will receive a confirmation letter from UCSF and may began  publicly marketing UCSF as the beneficiary of the fundraising activity. 

UCSF reserves the right to decline any benefiting activity. 

Organizers may not hold a raffle in the name of UCSF Medical Center / UCSF Benioff Children's Hospital due to limitations posed by State of California regulations. 
 

How to Direct Gifts from a Fundraising Event to UCSF

There are many ways to make a gift to UCSF after hosting a fundraising event.

When making your gift, please reference how the gift/s should be designated and any other helpful information or instructions. 

Using the UCSF Brand to Promote Your Event

All uses of the UCSF logo must comply with our brand standards.

If you are a community fundraiser, please be sure to state that your fundraiser will benefit UCSF and do not imply that UCSF is the organizer, sponsor, or host.   

Marketing and public announcements of an activity benefiting UCSF may not be made until the Event Notification Form is approved and an agreement is signed by both parties.  
 

Identifying Prospective Event Invitees

Identifying a list of event invitees is the responsibility of the event host. To protect donors’ confidentiality, UCSF does not share its donor list. 

Reimbursement for Outside Fundraising Activities

UCSF will not advance or reimburse monies for outside fundraising activities because it is not the event organizer, sponsor, or host. Community organizers are responsible for all expenses and financial responsibility incurred before, during, and after the fundraising event.

Liabilities and Responsibilities

Community fundraising event organizers, hosts or sponsors are responsible for obtaining liability insurance to cover the fundraiser in case of an accident or other occurrence. The organizers and the fundraiser’s donors, sponsors, guests, etc., agree to indemnify, defend and hold UCSF harmless against and in respect of any and all claims, demands, losses, costs, expenses, obligations, liabilities damages, recoveries and deficiencies, including interest, penalties and reasonable attorney’s fees that shall be incurred or suffered by UCSF and its affiliates, which arise, result from or relate to the sponsor’s fundraising event.

Organizers are responsible for obtaining all permits and licenses – especially those for raffles or games of chance. State and local governments control all charitable gaming activities, and if the fundraiser includes a bingo, raffle, 50/50 draw and/or casino type games and activities, organizers must acquire the proper permit/license from the state or local government office and abide by all rules and regulations pertaining to such gaming activity.

UCSF and its affiliates do not accept or assume any liability associated with alcohol being consumed before, during or after the fundraiser. The organizer is required to obtain any necessary liquor licenses.

UCSF does not endorse the hiring or selection of any special event planners, consultants, or coordinators. The organizer must adhere to all federal, local and state laws and assure that compensation to any professional fundraiser or promoters shall not be based on commission or percentage of monies raised.

Organizers may not use UCSF’s tax exempt status for the planning or implementation of the community fundraiser, nor are they permitted to promote tax exempt privileges as part of the fundraiser (unless the organizer has separate tax exempt status).

All benefit events should be accessible to people with disabilities. The event should take place at a location that meets ADA regulations. Organizers should promote and make arrangements for any special accommodation needs by participants, volunteers, and/or staff.